Exact Globe+

Voiding entries

Menu path

• Finance ➔ Entries ➔ Bank / Cash
• Finance ➔ Entries ➔ Purchase
• Finance ➔ Entries ➔ Sales
• Finance ➔ Entries ➔ General journal
• Finance ➔ Accounts payable ➔ Cards
• Finance ➔ Accounts receivable ➔ Cards

Introduction

You can void entries when you have entries that are not created correctly. Once entries have been voided, they will be logged in the system for tracking purposes. For more information on how to view the voided entries, see Viewing voided entries.

Note that you need to have the Edit / Maintain right to the specific journal to void entries linked to that journal. The Edit / Maintain right can be assigned to a user under the Rights tab of a selected journal at System ➔ Finance ➔ Journals.

What version are you using?

The information in this document is based on product update 404. If you have versions lower than this, certain features explained here will not be applicable.

How do I void all entries listed under a journal?

1. From Finance ➔ Entries ➔ Bank / Cash, Finance ➔ Entries ➔ Purchase, Finance ➔ Entries ➔ Sales, or Finance ➔ Entries ➔ General journal, select a journal where the entries that you want to void are linked to.
2. Click Void entries. A message will be displayed to ask for confirmation of the deletion.
3. Click Yes to continue. The Void screen will be displayed.
4. At Reason, type the reason for voiding the entries. This is mandatory.
5. Click OK to void the entries.

Keep in mind: You cannot void entries that originated from the Invoice, Order, Purchase, Inventory, Manufacturing, Service, POS, or XML Logistics module.

How do I void a single entry listed under a journal?

1. From Finance ➔ Entries ➔ Bank / Cash, Finance ➔ Entries ➔ Purchase, Finance ➔ Entries ➔ Sales, or Finance ➔ Entries ➔ General journal, select a journal where the entries that you want to void are linked to.
2. Click Zoom to view all the entries listed under the journal.
3. Select an entry, and then click Void entries. A message will be displayed to ask for confirmation of the deletion.
4. Click Yes to continue. The Void screen will be displayed.
5. At Reason, type the reason for voiding the entry. This is mandatory.
6. Click OK to void the entry.

Keep in mind: You cannot void an entry that originated from the Invoice, Order, Purchase, Inventory, Manufacturing, Service, POS, or XML Logistics module.

How do I void entries from accounts payable / accounts receivable cards?

1. From Finance ➔ Accounts payable ➔ Cards or Finance ➔ Accounts receivable ➔ Cards, select a debtor or creditor.
2. Click Display. The Debtor card or Creditor card screen will be displayed.
3. Click Match. The Matching screen will be displayed.
4. In the Invoices section, select the entries that you want to void, and then click Void. The Confirm: Void screen will be displayed.
5. Click Void. The Void screen will be displayed.
6. At Reason, type the reason for voiding the entry. This is mandatory.
7. Click OK to void the entries.

Related documents

• Exact video library
• Viewing voided entries